Travelling Allowance (TA) under Kerala Service Rules Part II
When a Kerala government employee travels on official duty or on transfer, the cost is reimbursed as Travelling Allowance (TA) under KSR Part II. A TA bill is built from two main components — a mileage allowance for the distance covered and a daily allowance for the time spent halting away from headquarters. The calculator above assembles both into the official TR-56 format; this guide explains each part.
1. The two components of a TA claim
- Mileage allowance — reimburses travel between places, by distance and mode (rail, bus, own car/scooter). The admissible class of travel depends on your grade.
- Daily allowance (DA) — a per-day amount for boarding, lodging and incidentals during a halt away from headquarters, paid at a grade-wise slab.
2. Why your grade matters
TA is graded by pay level. Your grade fixes the class of rail or road travel you may claim and the rate of daily allowance, so two employees on the same journey can have different admissible amounts. The calculator applies the correct slab once you select your pay/grade.
3. Daily allowance for halts
Daily allowance is governed by the duration and place of halt. Absences are counted to decide whether full, half or no DA is admissible for a day, and rates are usually higher for specified cities. Always record the exact arrival and departure times in the bill, because they decide the DA you are entitled to.
4. Transfer TA
On transfer in the public interest you are entitled to transfer TA — typically mileage for self and family, a composite transfer grant, and the cost of moving personal effects, as laid down in KSR Part II. Admissibility and rates again depend on grade and distance.
5. Preparing the bill (TR-56)
- Enter your pay/grade so the right travel class and DA slab apply.
- Add each journey leg — date, from, to, distance and mode of travel.
- Add the halt details — arrival/departure to compute daily allowance.
- Review the mileage + DA total and print or download the TR-56 bill.
6. Frequently asked questions
What is Travelling Allowance (TA) for Kerala government employees?
Travelling Allowance is the amount paid to a government servant to cover the cost of journeys performed on official duty or on transfer, under the rules in KSR Part II. It mainly has two parts — a mileage allowance for the distance travelled and a daily allowance (DA) for the period of halt away from headquarters.
What is the difference between mileage allowance and daily allowance?
Mileage allowance reimburses the cost of travelling from one place to another, calculated by distance and mode of travel (rail, bus, own car/scooter). Daily allowance is a flat per-day amount meant to cover boarding, lodging and incidental expenses while you are halting away from your headquarters on duty.
How are TA rates decided — do they depend on my grade?
Yes. TA entitlements in Kerala are graded by pay level. Your grade decides the class of rail/road travel you can claim and the rate of daily allowance. Higher grades are entitled to higher classes of travel and higher DA slabs. The calculator applies the slab for the pay/grade you select.
What is the TR-56 form?
TR-56 is the prescribed Treasury form used to prepare and submit a Travelling Allowance bill in Kerala. It records journey details — dates, places, distance, mode, purpose — and the mileage and daily allowance claimed. The calculator produces the figures in this format so you can print or save a PDF for submission.
Can I claim TA for a transfer?
Yes. On transfer in the public interest you are entitled to transfer TA, which typically includes mileage for yourself and family, a composite transfer grant, and the cost of transporting personal effects, as provided in KSR Part II. The rates and admissibility depend on your grade and the distance involved.
How do I use the TA bill calculator?
Enter your pay/grade, the journey details (from, to, distance, mode of travel) and the dates and duration of halt. The tool computes the mileage allowance and the daily allowance, totals the claim, and lays it out in the TR-56 format ready to print or download as a PDF.
Source & disclaimer: Based on Travelling Allowance rules in Kerala Service Rules (KSR) Part II and Treasury procedure (TR-56). Mileage rates, daily-allowance slabs and city classifications are revised by Government order from time to time — verify the current rates against the latest orders before submitting your bill.